Over the years I have organized and guided a ton of media Familiarization (Fam) Tours. From this I have learned some valuable lessons and tips that can increase your chances of getting rock solid coverage for your destination.
Target the specific travel media you want to tell the story, i.e. Outdoor Adventure Writer, Food Blogger, Motorcycle Magazine, Auto Newspaper, etc. This allows you to focus on the one individual and provide them with the best possible experience to ensure they get the story. Large group Fams are often difficult to coordinate and execute and results can vary.
2. Craft a Unique Pitch
Develop a pitch specific to the person’s interest. Do your homework on the individual. Find out what makes them tick. Review their past assignments to determine what angles they thrive on and structure the pitch to peak their interest. Provide an angle that might not have been covered before so they can be the first, if possible. Give your writer teasers in the pitch, i.e. the best places for photo opps related to the story, special access that will be granted to them, behind the scenes access, and opportunity to meet the real people behind the story.
3. Don’t Make Complicated Itineraries
Make it easy for them. Once they accept to cover the story, create a very simple itinerary. Look after all the arrangements and costs so your writer only has to focus on the story. Some media want a guide; some don’t, so give them the option. Don’t over program them. It’s not about quantity of sites and locations you visit, it’s about quality. They need to have an experience. Experience creates emotion and emotion creates a great story.
4. Be Flexible
Build in free time so the media can wander the streets on their own. Let them eat ice cream, tour the shops and simply be a tourist. Be flexible even with a structured itinerary. Build in flexibility if the person wants to stay longer or shorter at a location…ensure all suppliers on the tour are aware that you may be late or early (this happens a lot).
5. Prepare Your Stops
Brief all of your stops ahead of time and inform them about the angle or content you need delivered. Give them a time limit. People are very proud about what they do; it’s your job to keep them on track.
6. Free Isn’t Always Better
Do not fall into the trap of booking accommodators just because they are offering a complimentary room. Make sure you book your writer into the best place that suits the story and their needs. Paying for accommodation and meals (usually at a reduced rate) ensures they are the best possible. It takes the pressure off the media to cover that specific location simply because it was complimentary. It will be covered if it fits the story and if the experience is top notch.
7. Lighten Up on Food
Ease up on the dining, unless your media rep is specifically in the food industry or is looking for an entire story on one particular dining establishment. Don’t spend hours and hours eating. Some of the best meals are gourmet picnics that you quickly enjoy at really picturesque locations. Stops at famous french fry stands, bake shops, specialty cheese shops etc. are often quick wins and keep you out shooting footage and gathering experiences. Food is an important element to tourism, but you must remember these people travel for a living and have likely eaten at some of the world’s finest restaurants.
8. Be Organized
Thank you for smart phones! Have the itinerary, plus everyone’s contact information for the tour on your phone. Make sure you have partners’ cell phone numbers. Office numbers don’t cut it at 11 pm. Be sure to send the itinerary to all those who are participating so they know where you will be visiting when. Have a ‘special place’ on you for room keys, rental car keys, vouchers, etc. Nothing makes you look more foolish than when you can’t find the car keys. Always fill the car with water, snacks, and adapters for charging.
9. Help Get That Epic Shot or Clip
Show your writer/photographer that you understand the value of the signature photo or video clip. Getting up at 4:30 am to catch that perfect sunrise is what will set the story apart. Engage a local professional photographer that can help with locations and guidance if needed.
10. Inject Your Personality into the Tour
Travel media want your real personality. They want to understand your own attachment to the area and not just be given the company line. These are savvy media tourists who have participated in hundreds of Fams. Scripting just doesn’t cut it anymore.
11. Don’t Be on the Clock
Media Fams require 24/7 attentiveness. Staying up late to catch the local act on a patio, getting up at sunrise to capture the epic sunset photo, or having to find a camera store at the end of the day to buy more memory cards is all part of the job.
12. Make it Fun for Both of You.
If you are having fun your guest is having fun and that usually results in good content. Some of the most memorable moments of my career have been with travel media. I have created lifelong friends and industry associates from around the world as a result of good media tours.
If you follow these simple rules you will produce incredible results for your efforts. Most media are very influential and have a loyal following that hinge off every word they say. If you can create a memorable and personal experience for them it will pay dividends in new potential visitors who want to experience the same thing the writer did. Plus, you gain some new lifelong friendships along the way.